This week, I am doing some cross-training with my sister, Christine, so that she can handle the accounting while I’m gone. If  you’ll remember, I did a post about how my father has set things up so that I can work remotely from Israel, connect to my own computer, and be pretty available, even while being out of the country. However , just because I can get to my computer and access my work, doesn’t mean I’ll have time – or, let’s face it, the desire – to actually accomplish much.

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Let There Be No Sinking Ships

We recently released our schedule of webinars for the next few months and it seems to be hitting the right note for many of you. If you’re looking to compare your e-invoicing activities against those of your peers, struggling to manage your balance sheet and bank reconciliations, or due to launch a purchasing card programme, there’s a session coming up just for you. Benchmarking special – How to best solve the freight invoice problem 22 September 2010  e-Invoicing benchmarking special – Compare your performance to world class projects 28 September 2010  Trouble managing balance sheet and bank recs

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Are webinars in your diary?

Oracle is rolling out best-practice ERP AP invoice processing solution accelerators as part of their 11g Fusion Middleware offering. Called “adapters”, these ERP software components are available for Oracle E-Business Suite, PeopleSoft, and Siebel

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Oracle IPM Invoice Processing Accelerators

It’s a little odd thinking about winter in the middle of summer, but we’re finalising our annual Accounts Payable Automation conference  (8-10 December) and wanted to give you a glimpse of what we’ll be discussing and who’s going to be there. Matthew, our Head of Research, has designed the programme based on the issues you’re tackling right now. He’s also uncovered case studies you’ll want to benchmark yourself against that are packed full of invaluable tips and tricks.

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A sneak preview into AP automation 2010

A good secured bank loan workout, when started in advance of the banks pursuit of legal action and done well, is seamless and invisible. Only a small handful of participants are aware of it: your banker, us, perhaps some unsecured vendors, and of course, the secured and guaranteed creditors. There will be neither public recital nor publication in any way, both of which can hurt businesses in meaningful ways

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Collateral Damage In A Workout Is Sometimes Unavoidable.

Keeping your eye on the numbers?  Chances are that your accounting software is providing you with those numbers.  But when it comes to fraud, there’s a flip side.  A dishonest employee can use that same software to take lots of your money – but the books will look GREAT! Here’s just one example: In a recently-reported fraud, an accounts payable clerk embezzled nearly $200,000 from her employer, Vitasoy USA, over a five-year period ( http://www.justice.gov/usao/ma/Press%20Office%20-%20Press%20Release%20Files/Jan2010/RichardSarahPleaPR.html ).

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The Computer Did It!

Keeping with the original premise:  the books must be tied down, reconciled, fixed and accurate BEFORE the Form 990 or 990EZ and other regulatory information returns can be accurately prepared.  Remember the GIGO principle- Garbage In Garbage Out?  Monthly is preferable, quarterly may suffice, and if once a year is all you have then make that effort your best effort!  Accounts Payable -  Total accounts payable must agree to the total monies owed your vendors at the end of the month and fiscal year.   Run an aging report by vendor, if you have the capability.  Compare each vendor balance to the vendor’s statement to ensure your books agree.  Follow up and correct if they don’t agree.

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Preparing for the 990/990EZ- Accounts Payable

Document management software saves time and money by automating labor intensive business processes for accounting and finance departments. In addition to the significant savings that can be realized, there are other significant advantages associated with accounts payable automation, among them improved vendor and supplier management, enhanced employee performance review capabilities, and more efficient transaction verification and audit control.

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FileBound Explains How Document Management Benefits Accounts Payable

FileBound AP provides default workflows based on accounts payable best practices which can be modified and enhanced to meet the specific needs of the organization. Once configured, FileBound AP shows a graphical representation of the entire process and can drill down at each step to see what is happening in detail, revealing bottlenecks and even unnecessary steps that can be eliminated. Performance metrics are recorded and can be easily exported for evaluation.

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Get Familiar with FileBound AP: Electronic Document Solution built entirely for Accounts Payable (PART – 2)

It won’t be easy, and it probably won’t be fast, but it is obvious for all to see that the excuses will run into as you go, but they are nothing but weak justifications for leaving well enough alone. Here are two more ways that can help! Find out how things actually work: Besides the document accounting, you also want to chart the way your organization actually works – not how people think it works! – as well as the technology infrastructure that supports you.

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Overcoming Excuses to Get Document Management